At Rhythm, we believe the best innovations are the ones that make your day-to-day just a little bit smoother. Whether it’s simplifying payments or clearing up event pricing, our May updates are all about removing friction and adding clarity.
Many associations have a structured submissions process in place for awards, grants, scholarships, board elections, and other member-driven decisions. In many cases, fellow members review and evaluate those submissions.
The hard part isn’t collecting submissions — it’s keeping the process moving once it’s in reviewers’ hands. When volunteer schedules shift, committee rosters change, and review coverage varies, staff end up spending too much time nudging, tracking, and cleaning up the process behind the scenes.
These new features make the review process easier for staff and reviewers alike.
You can now set up automatic notifications to alert reviewers when a submission is ready. Instead of staff sending manual reminders, reviewers are prompted at the right time. This is especially helpful when reviews open in waves (by category, round, or committee) and timing matters.
This reduces follow-up emails and manual tracking. Reviewers know what’s expected of them, and staff spend less time chasing reviewers.
You can now define how many reviewers must complete a review before it’s considered complete, giving you control whether you need all assigned reviewers to weigh in or just a defined number to reach coverage. Once that number is reached, the submission no longer appears for the remaining reviewers.
No double-work, no confusion, and no extra coordination. Volunteers avoid reviewing something that has already received enough input, and staff don’t have to manually close out reviews once sufficient feedback has been collected.
Review teams can now stay in sync with your governance structure without manual updates. As board or committee rosters change, the appropriate reviewers are reflected automatically. This means fewer mid-cycle surprises when someone rolls off a committee (or joins late). Rhythm keeps reviewer access aligned automatically, so you don’t have to pause the process to rebuild lists.
You can tie a team to an organization’s contacts or a specific committee and filter by roles or positions. This removes the need to rebuild reviewer lists. The right members are included, former members are removed, and the review process stays aligned.
Together, these updates keep reviews moving with less chasing, less duplicate effort, and fewer manual updates — so staff can dedicate more time to the integrity of the program instead of the administration of it.
Want to see how to set it up? Check out these detailed steps from start to finish for Submissions & Reviews.